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AMENDED AND RESTATED DECLARATION OF COVENANTS
THIS DECLARATION, made this 1st day of February 2000, by Wintergreen Property Owners Association, Inc. a Virginia non-profit corporation, hereinafter called "Association".
INTRODUCTION:
The Association, along with Wintergreen, a Virginia Limited Partnership, recorded a Declaration of Covenants and Restrictions ("Original Declaration") dated September 26th, 1974 governing the real property known as Wintergreen in order to create a planned development community with a balanced representation of residential, commercial and recreational uses. The Original Declaration was recorded in the Clerk’s Office of Nelson County in Deed Book 137 at page number 589.
The Association desires to amend and restate the Original Declaration to reflect changes necessitated by the transition to homeowner control of the Association and other changes in the operation and development of the Property.
At a meeting of the Association held on November 27th, 1999, pursuant to notice dated October 22nd, 1999, at which a quorum was present, the members voting in person and by proxy approved this Amendment by casting 3247 votes in favor of the Amendment out of 3327 present, which represent 752 more votes than the 2495 required by Article VIII, Section 2 of the Declaration for approval.
This Amendment and Restatement was thereby approved and shall become effective on February 1, 2000.
THEREFORE, the Association declares that the real property previously subjected to the Original Declaration and such additions thereto as may hereinafter be made pursuant to Article II hereof, is and shall be held, transferred, sold, conveyed, given, donated, leased, occupied and used subject to these Amended and Restated Covenants and Restrictions ("the Declaration").
ARTICLE I - DEFINITIONS
The following words and terms when used in this Declaration or any supplemental declaration (unless the context shall clearly indicate otherwise) shall have the following meanings:
ARTICLE II
Section 1. Existing Wintergreen Property.
The real property which is, and shall be held, transferred, sold, conveyed, given, donated, leased and occupied subject to these covenants is described as follows:All that tract or parcel of land, situate, lying and being in Nelson County and Augusta County , Virginia, which is more particularly described in Exhibit "B" to the Original Declaration.
All of the real property hereinabove described shall sometimes be referred to herein as the "Existing Wintergreen Property."
Section 2. Additions to Existing Wintergreen Property. Additional lands may become subject to this Declaration in the following manner.
The Supplementary Declaration may contain such complementary additions and/or modifications of the covenants and restrictions contained in this Declaration as may be necessary to reflect the different character, if any, of the added properties and as are not inconsistent with the Plan of this Declaration, but such modifications shall have no effect on the property described in Section 1, Article II above
.The Supplementary Declaration may contain such complementary additions and/or modifications of the covenants and restrictions contained in this Declaration as may be necessary or convenient, in the judgment of the Association to reflect the different character, if any, of the added properties and as are not inconsistent with the Plan of this Declaration, but such modification shall have no effect on the property described in Section 1, Article II above.
ARTICLE III - MEMBERSHIP AND VOTING RIGHTS IN THE ASSOCIATION
Section 1. Membership.
Every Owner shall be a Member of the Association.Section 2. Voting Rights. The Association shall have three types of regular voting membership and one type of special voting membership.
TYPE "A": Type "A" Members shall be all Owners of Residential Lots, and Family Dwelling Units, except those that qualify as a Type "C" Member. A Type "A" Member shall be entitled to one vote for each Residential Lot or Family Dwelling Unit which he owns.
TYPE "B": Type "B" Members shall be all those owners of Public or Commercial Units. A Type "B" Member shall be entitled to one vote for each 1,000 square feet of enclosed public or commercial space. In computing the number of votes to which a Type "B" Member shall be entitled, any such unit containing less than 1,000 square feet shall entitle its owner to one vote. In computing the number of votes attributable to Public or Commercial Units, all fractions shall be rounded to the nearest whole number.
TYPE "C": Type "C" Members shall include all those owners, excluding the Developer, of Development Unit Parcels. A Type "C" Member shall be entitled to one vote for each Dwelling Unit on such parcel or in the case of parcels intended for development into Public or Commercial facilities, one vote (rounded to the nearest whole number) for each 1,000 feet of enclosed space approved for construction.
TYPE "D": Type "D" Members shall consist of the Developer and of Partners. The Type "D" Members shall have one vote for each lot or dwelling unit it owns. The Type "D" Members shall not be permitted to vote for the at-large Directors of the Association which shall be elected by Type "A", Type "B" and Type "C" Members.
Upon the sale of Dwelling Units or the lease or sale of public or commercial space by a Type "C" Member, the purchaser or the lessor shall become Type "A" and Type "B" Members respectively.
Any Type "C" votes of a Member remaining six (6) months after a certificate of occupancy has been issued on such Member’s Development Unit Parcel shall immediately be converted to Type "A" or Type "B" votes.
When any property entitling the Owner to membership as a Type "A", "B" or "C" Member of the Association is owned of record in the name of two or more persons or entities, whether fiduciaries, joint tenants, tenants in common, tenants in partnership or in any other manner of joint or common ownership, or if two or more persons or entities have the same fiduciary relationship respecting the same property or if property is owned by a corporation, then such owners shall file with the Secretary of the Association an instrument in writing signed by all such Owners and designating one Owner (or in the case of a corporation, one of its officers) to cast the vote or votes which are attributable to such property.
The principles of the Section shall apply, insofar as possible, to execution of proxies, waivers, consents or objections and for the purpose of ascertaining the presence of a quorum.
Section 3. Board of Directors. The affairs of the Association shall be managed by a Board of nine (9) Directors. The terms of all elected Directors shall be three (3) years unless sooner terminated by death, resignation or removal. Two (2) Directors shall be appointed by Partners. It shall be a requirement that at least one of the at-large Directors elected shall be the owner of either a lot or dwelling unit located in the Valley Village portion of Wintergreen and that at least one of the at-large Directors elected shall be the owner of either a lot or dwelling unit located in the Mountain Village portion of Wintergreen.
The number of Directors to be appointed by the Developer and the number of at-large Directors to be elected by Type "A", Type "B" and Type "C" Members shall be determined for any Annual Meeting of the Association according to the requirements established in the table shown below:
| Number of lots or dwelling Units owned by Developer As of the date of the election | Number of Directors to be appointed by the Developer | Number of Directors to be elected by Type "A", "B" & "C" Members | |||||||||||||||||||||
| Greater than 800 | 3 | 4 | |||||||||||||||||||||
| 401 up to 800 | 2 | 5 | |||||||||||||||||||||
| 100 up to 400 | 1 | 6 | |||||||||||||||||||||
| less than 100 | 0 | 7 | |||||||||||||||||||||
| PROPERTY TYPE | MAXIMUM REGULAR ANNUAL ASSESSMENT |
| Residential Lots | One (1) Assessment Unit Each |
| Family Dwelling Units | One and One-Half (1 1/2) Assessment Units Each |
| Public and Commerical Units | One (1) Assessment Unit for each Vote Authorized under Article III, Section 2 | >
| Development Unit | One Assessment Unit for Each Vote Authorized |
| Parcels | Under Article III Section 2 as Type "C" Members |
| Developer Owned Lots and Residential Units | $1413 per lot or Unit sold after the application of this provision as of January 1, 1999 |
| Recreational Facilities owned by Partners | $1.1722 per lift ticket sold as of January 1, 1999 |
Any increase in the fixed amount of the maximum Regular Annual Assessment shall be made in such a manner that the proportionate increase in such assessment is the same for Owners of Residential Lots, Back Country Parcels, Family Dwelling Units, Public or Commercial Units, Development Unit Parcels, or Developer Owned Properties. Any time the actual assessment levied by the Board of Directors of the Association is less than the Maximum Regular Annual Assessment such decrease of the actual assessment shall be proportionate among the Owners of Residential Lots, Back Country Parcels, Family Dwelling Units, Public or Commercial Units, Development Unit Parcels, and Developer Owned Properties.
Section 4. Special Assessments for Improvements and Additions.
In addition to the annual regular assessments authorized by Section 3 hereof, the Board of Directors shall have the power to levy a special assessment against its members if the purpose of doing so is found by the Board to be in the best interests of the Association and the proceeds of the assessment are used primarily for the maintenance and upkeep of the common area and such other areas of responsibility expressly provided in this Declaration, including capital expenditures. A majority of votes cast, in person or by proxy, at a meeting of the membership convened in accordance with the provisions of the Association’s bylaws within sixty days of promulgation of the notice of the assessment shall rescind or reduce the special assessment.This provision shall be interpreted to mean that the Association may make in any one year an annual assessment up to the maximum set forth in Section 3 of this article plus an additional special assessment or assessments. Such special assessment(s) in any one year may not exceed a sum equal to the amount of the maximum regular annual assessment for such year except for emergency or repairs required as a result of storm, fire, natural disaster or other casualty loss. The fact that the Association has made an annual assessment for an amount up to the permitted maximum shall not affect its right to make a special assessment during the year.
The proportion of each special assessment to be paid by the owners of the various classifications of assessable property shall be equal to the proportion of the regular assessments made for the assessment year during which such special assessments are made.
Section 5. Special Assessments for Construction. In addition to the regular annual assessments authorized by Section 3 hereof and the special assessments for improvements and additions authorized by Section 4 hereof, the Association shall levy a special assessment for construction, the amount of which shall be determined by the Board of Directors and which shall be levied on the following classifications of properties:
| PROPERTY TYPE | BASIS OF SPECIAL ASSESSMENT |
| Detached Single-Family Dwelling | per unit |
| Attached Multi-Family Dwelling and Condominium Units | per unit |
| Public and Commerical Units | per 1,000 sq. ft. of enclosed commerical space | >
In computing the construction assessment attributable to Public or Commercial units, the assessment shall in no case be less than $150.00 and in the event that a unit contains a fraction of 1,000 square feet, the assessment for the fraction shall be prorated according to the size of said unit.
This construction assessment shall be levied at the time that the plans for the construction are submitted for approval to the Wintergreen Architectural Review Board. This construction assessment shall be levied against all Type "A", Type "B", Type "C" and Type "D" members of the Association. All assessments for construction shall be used for the same purposes as the annual assessments levied by the Association.
Section 6. Reserve Funds. The Association may establish reserve funds from its regular annual assessments to be held in reserve in an interest drawing account or investments as a reserve for (a) major rehabilitation or major repairs, (b) for emergency and other repairs required as a result of storm, fire, natural disaster, or other casualty loss, and (c) initial costs of any new service to be performed by the Association.
Section 7. Change in Maximum Amounts of Annual Assessments Upon Merger or Consolidation. The limitations of Section 3 hereof shall apply to any merger or consolidation in which the Association is authorized to participate under Article U, Section 2, hereof, and under the Bylaws of the Association.
Section 8. The Association shall upon demand at any time furnish to any Owner liable for said assessment a certificate in writing signed by an officer of the Association, setting forth whether said assessment has been paid. Such certificate shall be conclusive evidence against all but the Owner of payment of any assessment therein stated to have been paid.
Section 9. Effect of Non-Payment of Assessment: The Personal Obligation of the Owner; the Lien; Remedies of Association. If the assessment is not paid on or before past-due date specified in Section 3 hereof, then such assessment shall become delinquent and shall (together with interest thereon at the maximum annual rate permitted by law from the due date, late payment penalties and cost of collection thereof as hereinafter provided) become a charge and continuing lien on the land and all improvements thereon, against which each such assessment is made, in the hands of the then Owner, his heirs, devisees, personal representatives, tenants, and assigns.
If the assessment is not paid within thirty (30) days after the past due date, the Association may bring an action at law against the Owner personally and there shall be added to the amount of such assessment the cost of preparing and filing the complaint in such action, and in the event a judgment is obtained, such judgment shall include interest on the assessment as above provided and a reasonable attorney’s fee together with the costs of the action.
Section 10. Subordination of the Lien to Deeds of Trust. The lien of the assessments provided for herein shall be subordinate to the lien of any deed or deeds of trust now or hereafter placed upon the properties subject to assessment; provided, however, that such subordination shall apply only to the assessments which have become due and payable prior to a sale or transfer of such property pursuant to foreclosure, or any other proceeding or deed in lieu of foreclosure. Such sale or transfer shall not relieve such property from liability for any assessments accruing after conveyance by the creditor to a subsequent owner, provided, however, that the creditor shall not be liable for assessments until it has held title to the property for more than one (1) year. Sums collected by foreclosure of said Deed of Trust shall be applied first to the indebtedness secured thereby and all cost of collection, second to past due assessment and third to assessments which have accrued but have not become due and payable.
Section 11. Exempt Property. The following property, individuals, partnerships or corporations subject to this Declaration shall be exempted from the assessment, charge and lien created herein:
Section 12. Annual Statements. The President, Treasurer, or such other officer as may have custody of the funds of the Association shall annually, within ninety days after the close of the fiscal year of the Association, prepare and execute under oath a general itemized statement showing the actual assets and liabilities of the Association at the close of such fiscal year, and a statement of revenues, costs and expenses. It shall be necessary to set out in the statement the name of any creditor of the Association, provided, however, that this requirement shall be construed to apply only to creditors of more than $1,000.00. Such officer shall furnish to each Member of the Association who may make request therefor in writing, a copy of such statement, within thirty (30) days after receipt of such request. Such copy may be furnished to the Member either in person or by mail.
Section 13. Annual Budget. The Board of Directors shall prepare and make available to all Members at least thirty (30) days prior to the first day of the following fiscal year, a budget outlining anticipated receipts and expenses for the following fiscal year. The financial books of the Association shall be available for inspection by all Members at all reasonable times.
ARTICLE VI - FUNCTIONS OF ASSOCIATION
Section 1. Ownership and Maintenance of Common Properties.
The Association shall be authorized to own, lease and/or maintain common properties and equipment, furnishings, and improvements devoted to the following uses:Section 2. Authority to Purchase Common Properties. The Association shall be authorized to purchase or lease properties following approval of the Members pursuant to the requirements of Section 2 of Article IV hereof. The purchase price may be financed, in whole or in part. The general terms of the financing must also be approved by the Members pursuant to the requirements of Section 2 of Article IV hereof.
Section 3. Services. The Association shall be authorized but not required to provide the following services:
Section 4. Obligation of the Association. The Board of Directors shall determine which of the functions and services specified by the provisions of this Article shall be provided. The functions and services to be carried out or offered by the Association at any particular time shall be determined by the Board of Directors of the Association taking into consideration the funds available to the Association and the needs of the Members of the Association. Special assessments shall be submitted for referendum as herein provided.
Section 5. Mortgage and Pledge. The Board of Directors of the Association shall have the power and authority to mortgage the property of the Association and to pledge the revenues of the Association as security for loans made to the Association which loans shall be used by the Association in performing its authorized functions.
ARTICLE VII ARCHITECTURAL REVIEW OF COMMON PROPERTIES
Section 1. Architectural Review.
No building, wall, fence, swimming pool, or other structure shall be commenced, erected, or maintained upon the Common Properties, nor shall any landscaping be done, nor shall any exterior addition to any existing structure or change or alteration therein, be made until the plans and specifications therefor showing the nature, kind, shape, height, materials and location of the same shall have been submitted to and approved in writing as to the harmony and compatibility of its external design and location, with the surrounding structures and topography, by the Architectural Review Board. This paragraph shall not apply to any property utilized by a governmental entity or institution.The Architectural Review Board shall be composed of at least three (3) but not more than five (5) Members, all of whom shall be appointed by the Board of Directors of the Association.
ARTICLE VIII. GENERAL PROVISIONS
Section 1. Duration.
The Covenants and restrictions of this Declaration shall run with and bind the land, and shall inure to the benefit of and be enforceable by the Association, the Developer and/or the Owner of any land subject to this Declaration, their respective legal representatives, heirs, successors, and assigns, for a period of twenty-five (25) years from the date this Declaration is recorded. Upon the expiration of said twenty-five (25) year period this Declaration shall be automatically renewed and extended for successive ten (10) year periods. The number of ten (10) year renewal periods hereunder shall be unlimited and this Declaration shall be automatically renewed and extended upon the expiration of each ten (10) year renewal period for an additional ten (10) year period; provided, however, that there shall be no renewal or extension of this Declaration if during the last year of the initial twenty-five (25) year period, or during the last year of any subsequent ten (10) year renewal period, three-fourths (3/4) of the votes cast at a duly held meeting of the Association vote in favor of terminating this Declaration at the end of its then current term. It shall be required that written notice of any meeting at which such a proposal to terminate this Declaration is to be considered, setting forth the fact that such a proposal will be considered, shall be given each Member at least thirty (30) days in advance of said meeting. In the event that the Members of the Association vote to terminate this Declaration, the President and Secretary of the Association shall execute a certificate which shall set forth the resolution of termination adopted by the Association, the date of the meeting of the Association at which such resolution was adopted, the date that notice of such meeting was given, the total number of votes of Members of the Association, the total number of votes required to constitute a quorum at a meeting of the Association, the number of votes necessary to adopt a resolution terminating this Declaration, the total number of votes cast in favor of such resolution, and the total number of votes cast against such resolution. Said certificate shall be recorded in the Offices of the Clerks of Circuit Court of Augusta and Nelson Counties, Virginia and may be relied upon for the correctness of the facts contained therein as they relate to the termination of this Declaration.Section 2. Amendments. The procedure for amendment shall be as follows: All proposed amendments shall be submitted to a vote of the Members at a duly called meeting of the Association and any such proposed amendment shall be deemed approved if three-fourths (3/4) of the votes cast at such meeting vote in favor of such proposed amendment. Notice shall be given to each Member at least thirty (30) days prior to the date of the meeting at which such proposed amendment is to be considered. If any proposed amendment to this Declaration is approved by the Members as set forth above, the President and Secretary of the Association shall execute an Addendum to this Declaration which shall set forth the amendment, the effective date of the amendment (which in no event shall be less than sixty (60) days after the date of the meeting of the Association at which such amendment was adopted), the date of the meeting of the Association at which such amendment was adopted, the date that notice of such meeting was given, the total number of votes necessary to adopt the amendment, and the total number of votes cast against the amendment. Such Addendum shall be recorded in the Offices of the Clerks of the Circuit Court of Augusta and Nelson Counties, Virginia.
The quorum required for any action authorized to be taken by the Association under this Section 2 shall be as follows:
The first time any meeting of the Members of the Association is called to take action under this Section 2 the presence at the meeting of the Members or proxies entitled to cast sixty (60%) percent of the total vote of the Membership shall constitute a quorum. If the required quorum is not present at any such meeting, a second meeting may be called subject to the giving of proper notice and the required quorum at such subsequent meeting shall be the presence of Members or proxies entitled to cast fifty (50%) percent of the total vote of the Association.
Section 3. Notices. Any notice required to be sent to any Member under the provisions of the Declaration shall be deemed to have been properly sent, and notice thereby given, when mailed, with the proper postage affixed, to the address appearing on the Association’s Membership list. Notice to one of two or more co-owners or co-tenants of real property in Wintergreen shall constitute notice to all co-owners. It shall be the obligation of every Member to immediately notify the Secretary of the Association in writing of any change of address. Any person who becomes a Member following the first day in the calendar month in which said notice is mailed shall be deemed to have been given notice if notice was given to his predecessor in title.
Section 4. Enforcement. Enforcement of these covenants and restrictions shall be by any proceeding at law or in equity against any person, persons, or entity violating or attempting to violate or circumvent any covenant or restriction, either to restrain violation or to recover damages, and against the land and to enforce any lien created by these covenants; and failure by the Association or any Member or the Developer to enforce any covenant or restriction herein contained for any period of time shall in no event be deemed a waiver or estoppel of the right to enforce same thereafter.
Section 5. Severability. Should any covenant or restriction herein contained, or any Article, Section, Subsection, sentence, clause, phrase or term of this Declaration be declared to be void, invalid, illegal, or unenforceable, for any reason, by the adjudication of any court or other tribunal having jurisdiction over the parties hereto and the subject matter hereof, such judgment shall in no way affect the other provisions hereof which are hereby declared to be severable and which shall remain in full force and effect.
Section 6. Interpretation. The Board of Directors of the Association shall have the right to determine all questions arising in connection with this Declaration of Covenants and Restrictions and to construe and interpret its provisions, and its determination, construction or interpretation, shall be final and binding. In all cases, the provisions of this Declaration of Covenants and Restrictions shall be given that interpretation or construction that will best tend toward the consummation of the general plan of improvements.
Section 7. Authorized Action. All actions which the Association is allowed to take under this instrument shall be authorized actions of the Association if approved by the Board of Directors of the Association in the manner provided for in the Bylaws of the Association, unless the terms of this instrument provide otherwise.
Section 8. Limited Liability. In connection with all reviews, acceptances, inspections, permissions, consents or required approvals by or from the Developer contemplated under this Declaration, the Developer shall not be liable to an Owner or to any other person on account of any claim, liability, damage or expense suffered or incurred by or threatened against an Owner or such other person and arising out of or in any way relating to the subject matter of any such reviews, acceptances, inspections, permissions, consents or required approvals, whether given, granted, or withheld.
Section 9. Termination of Association. In the event that this Declaration be declared to be void, invalid, illegal, or unenforceable in its entirety, or in such a significant manner that the Association is not able to function substantially as contemplated by the terms hereof, for any reason, by the adjudication of any court or other tribunal having jurisdiction over the parties hereto and the subject matter hereof, or if the Members of the Association should vote not to renew and extend this Declaration as provided for in Article VIII, Section 1, all Common Properties owned by the Association at such time shall be transferred to a Trustee appointed by the Circuit Court of Augusta or of Nelson County, Virginia which Trustee shall own and operate said Common Properties for the use and benefit of Owners within the Properties as set forth below:
IN WITNESS WHEREOF, the Association has caused this instrument to be executed the day and year first above written
Dated this __ day of May 2000
Wintergreen Property Owners Association, Inc. a Virginia non-profit corporation
By: _______________________________
Leland S. Kollmorgen, President
Commonwealth of Virginia )
) to wit:
County/City of _______________ )
Subscribed and sworn to before me this _______ day of ________________, 2000.
_________________________
Notary Public
My Commission Expires:
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